Acorn Minutes for October 4, 2006

Board in Attendance: Wendy Davis, Lordelyn del Rosario-Dacanay, Jennifer Lura, Marcia Burton

Members of the public/members/staff: Wendy McCully, Susan Johnson, Madelyn McGrath, Trina Bergman

Call to order – Meeting opened at 9:15 am

I. New Registrar

A. Wendy Davis made a motion to have Marcia Burton as the registrar for the ACP Board of Directors. Lordelyn seconded. Unanimous vote in favor of the motion. (Anna Oatman resigned her registrar duties 09/06)

II. Treasury Report

A. Wendy reported the current balance to be $8,220.45. Wendy D. made a motion to approve the treasury report. Seconded by Lordelyn. Unanimous vote in favor of the motion

B. Discussed categorizing, reassessing, and reallocating budget. Discussion to continue at the next board meeting.

III. Licensing – Review of licensing meeting

A. Discussion recapping the Sept 30 licensing meeting in Fresno.

B. Wendy D and Wendy M both presented pros and cons. Attached to minutes are notes by Wendy M.

IV. Upcoming board elections for Vice President and Treasurer.

A. As per ACP bylaws, we will need to hold nominations in November and elections in December.

V. Registrar Duties

A. Marcia will be in charge of developing a new attendance/sign-in book (using voted format) that will be used starting January 2007, will keep track of members’ attendance, and will keep track of members’ tuition payment .

B. Wendy D made a motion to adopt a new attendance format effective January 2007. Marcia will develop a binder that will include individual files on each child. Parents will be required to sign in for each child and sign in and out times. Lordelyn seconded. Unanimous vote in favor of the motion.

VI. Water Testing

A. Wendy D. requested a copy of the water test results done by the church. This item will be discussed in the next board meeting since results were not available.

VII. Fundraising Items

A. A Recycling program and Vons/Raleys receipt program. Wendy M. discussed how Vons/Raleys receipt program works.

B. Acorn members are asked to get orders from family and friends for Madelyn’s Italian bread for Thanksgiving fundraiser. Madelyn to pass out order sheet on Monday, October 9.

VIII. Tobacco Grant Update

A. Wendy M to make a presentation on October 23, 2006 to the Department of Health on how Acorn is using the tobacco grant.

B. Books and rolling cart have been ordered.

IX. Items for discussion

A. Children of the World Series – Wendy M discussed schedule with Children of the World Series and gave feedback on how the series was going.

B. Kindermusik to start October 5, 2006. Classes divided 0-2, 2.5-5 years old.

C. Field trips –Planada pumpkin patch October 23. Possible field trips for November include post office, grocery store. Spring fieldtrips to include landfill and country herb and kitchen garden.

D. Special days during fall will be Orange and Black day October 30 (kids dress up in Orange and Black), Harvest Festival November 20, and Holiday Celebration December 14.

E. First 5 Logo/stickers – need to be laminated and fixed to items in the classroom

F. Configuration sketches of the room set up: before/after guidelines Wendy D will get photos for posting and use as guidelines.

G. Front Road Signage- Madelyn is working on sign

H. Children’s Fair – Review of event. Wendy M and board members who attended fair or worked at fair gave positive reviews on our booth and our activity.

I. John Turner, a local children’s musician, wants to come with his wife to play banjo and sing with the kids. Wendy M to decide.

Next meeting will be Wednesday, November 1, 9 am. Meeting adjourned 11:00 am.