Acorn Minutes for November 1, 2006

Board in Attendance: Wendy Davis, Lordelyn del Rosario-Dacanay, Jennifer Lura, Marcia Burton, Michelle Jones

Members of the public/members/staff: Wendy McCully, Susan Hunter

Call to order – Meeting opened at 9:15 am

I. Treasury Report

A. Michelle reported the current balance to be $7362.38. Discussed categorizing, reassessing, and reallocating budget Wendy D. made a motion to approve the treasury report. Seconded by Lordelyn. Unanimous vote in favor of the motion

II. Fundraising Items

A. Quilt raffle results - Acorn made $915.

B. Rummage sale - Acorn will research further possible dates

C. Recycling program in Mariposa. When we reach $30.00 for recycling, Acorn will receive a check. Jennifer to create a flier for the bulletin board.

D. Escript for Vons - Susan Hunter will do further research on this for an Acorn fundraiser.

E. ACP Logo items for PR purposes. Acorn will research the possibility of getting t-shirts with ACP logo. Jennifer L. to talk to friend who makes t-shirts. Fundraising committee to decide on colors, etc.

III. Licensing-Review of Meeting

A. Wendy M. is researching licensing further and will talk further to licensing caseworker.

IV. Upcoming board elections for Vice President and Treasurer.

A. We will announce at Acorn this week the upcoming board elections for vice president and treasurer. We need to recruit an elections coordinator that is not on the board. Elections will be announced early December.

V. Bulletin Board/Newsletter

A. Wendy passed out a draft of the monthly newsletter that for the Board to review.

VI. Parent Jobs – Historian/Photo Albums, Fix it person

A. For Historian next quarter, we will need Genei’s photos taken this quarter for person who takes over next quarter. Photos will be used for photo albums.

VII. Swings – Keep/not keep

A. Board discussed whether we should keep the swings on the play structure when Acorn is in session. Wendy D. made a motion to take down the current swings, except the tire swing. We will research options for infant swings. Lordelyn seconded the motion. Unanimous vote in favor of the motion.

VIII. Winton Ireland Insurance Policy

A. Review new insurance policy under the 501c- 3 status and also adding the Board of Directors insurance. Wendy says with 501c-3 status, we will have a lower cost insurance

IX. Review Registrar Duties

A. Regarding attendance and record keeping for attendance, we will be going back to a single sheet sign-in form.

X. Bylaws

A. Discussed editing board of directors qualifications statement to include “qualified community members”. The discussion concluded that at this time we would not amend the current bylaws. ACP board members are required to be ACP members with children currently in attendance.

XI. Water Testing

A. Wendy D. requested a copy of the water test results done by the church. This item will be discussed in the next board meeting since results were not available.

XII. Tobacco Grant Update

A. Wendy M to made a presentation on October 23, 2006 to the Department of Health on how Acorn is using the tobacco grant.

B. Books and rolling cart have been ordered.

XIII. Items for discussion

A. Wendy M to do pediatric heart saver the weekend of November 11.

B. John Turner – Wendy M will check on having John Turner come and sing for the kids on November 20

C. Discussion on Holiday Celebration ,Thursday, December 14. Holiday crafts, cookie decorating, etc.

D. The Board decided that it is okay for Kirsten to bring daughter to school on November 13. We will have a field trip that day. Wendy D made a motion to have field trips on Mariposa School District conference days. Lordelyn D. seconded. Unanimous vote in favor of the motion.

E. Send a member to Shaken Baby conference in November. Wendy M will most likely attend, and anyone else is also welcome to attend. The event is free and is on 11/09/06.

F. Wendy D. to give Michelle mission statement and fundraiser letter to begin the creation of the thankyou/non-profit deductible donation recognition letters to those who donated money to ACP during the spring letter fundraiser.

Next meeting will be Wednesday December 6, 9 am.

Meeting adjourned 11:00 am.