Acorn Minutes for April 5, 2006

Board in Attendance: Sarah, Michelle, Wendy D., and Lordelyn

Members of the public/members/staff: Wendy McCully and Susan Johnson from the Local Childcare Planning Council

I. Call to order – Meeting opened at 9:10 am

II. Review of Minutes – Sarah made a motion to approve the minutes. Seconded by Wendy. Unanimous vote in favor of the motion.

III. Comment From Public/Parents – There was no comment

IV. Treasury Report

a. Michelle reported the remaining balance as $8,087.24. Sarah made a motion to approve the treasury report. Seconded by Wendy. Unanimous vote in favor of the motion.

V. Final Report on Purchasing –

a. Wendy M. provided the Board with a Spring budget/purchases for Acorn. Sarah made a motion to approve the report. Seconded by Wendy. Unanimous vote in favor of the motion. Attached to the minutes is a copy of the report

VI. Fundraising Letter

a. Fundraising letter to include photo(s) of kids participating in Acorm. Wendy D. to work on photo montage

b. Fundraising letters will be going to VFW, Rotary, Lions Club, Kiwainis and possibly to River Bend foundation and MERG. We are also exploring other nonprofits and businesses for funds.

c. Sarah made a motion to fill out grant application from tobacco education Wendy seconded the motion. Unanimous vote in favor of the motion.

VII. CV Acorn

a. No updates from members working on CV Acorn.

b. Acorn is currently exploring ways to sponsor support with CV.

c. Susan J. has offered to consult with CV regarding their preschool program.

VIII. Review Parent Meeting/Parent Guidelines/Sign-ups

a. Wendy M. went over the members who still need to receive parent packets and sign forms.

b. Sarah will mail packets to parents that did not attend the parent meeting or the make-up session. The form in the parent packet indicating parents have reviewed the parent involvement, med/illness exclusion and health/safety guidelines must be turned in by all parents planning to continue attending Acorn by May 1, 2006. All parents planning to continue participating must also have their TB clearance in by that date as previously indicated. Unanimous agreement.

IX. Data Collection from Parent Meeting

a. Lordelyn has agreed to compile the demographic data and survey data.

X. Brochure

a. Wendy D is working on a new brochure to include staffing changes.

XI. Upcoming vacancy on ACP Board

a. Sarah will be resigning as president of the board effective April 12, 2006. Notice of resignation attached to minutes.

b. Michelle made a motion to vote Wendy D. as president of the Acorn Board, effective April 12, 2006. Lordelyn seconded the motion. Unanimous vote in favor of the motion.

XII. Calendar Events

a. Discussion on possible end of the year activities including end of the year potluck, end of the year assessment of kids, and something to acknowledge graduating preschoolers.

b. Wendy M to research photographer for school pictures, future field trips, and special days for preschool (i.e. water day)

XIII. TB Test Procedure

a. After checking with other preschools, Sarah made a motion to have participating parents get a TB test every two years. Michelle seconded the motion. Unanimous vote in favor of the motion.

XIV. Fire/Earthquake Drill

a. Wendy M. will incorporate a fire drill into curriculum in the next few weeks.

XV. Enrollment Cap

a. Discussion that 25 children each day will probably be close to the maximum depending on staffing. An enrollment cap will be needed for Fall..

XVI. Music Event

a. Wendy D is researching the possibility of Andy Z, a bay area musician, to come give a performance for the kids.

XVII. Questions/Misc.-

a. Sarah made a motion to adjust staff hours to the following: Teacher/Program director: - 12 hours a week and Teaching Assistant authorized up to10 hours. Wendy seconded the motion. Unanimous vote in favor of the motion.

b. The members of the Board would like to Thank Sarah for all of her hard work and time as President that she has dedicated to Acorn.

XVIII. The next Board meeting will be Friday, May 5 at 10 am. Meeting adjourned at 10:30 am.