Acorn Minutes for May 1, 2007

Board in Attendance: Wendy Davis, Lordelyn del Rosario-Dacanay, Michelle Jones,  Marcia Burton, Susan Hunter

Members of the public/members/staff: Wendy McCully, Trina Bergman 

Call to order – Meeting opened at 9:10 am

I. Treasury Report

A. Michelle reported the current balance to be $9.641.00  Wendy D. made a motion to approve the treasury report.  Lordelyn seconded. Unanimous vote in favor of the motion.

II.         2007-2008 Grant Review/Universal Healthcare Bill 840

A. First 5 Grant Review is Monday, May 14.  Final grant vote is Monday, June 11.

B. Wendy reported that the healthcare bill failed. 

III.       ACP Elections

A.  Wendy D. reviewed election process for upcoming positions secretary, president, and registrar.  If necessary (i.e. if other members want to run for the positions, we will hold elections.)

IV. Tax Debacle

A.  Wendy D.  reported that she will draft a letter to our current accountant, documenting Acorn’s communication with the accountant and the IRS letter Acorn received that our extension was filed late.

V.      Fundraising Items

A.  Susan gave an update on the t-shirts

B.  Susan will put a sign up sheet for the rummage sale at Acorn.

C.  Lordelyn gave an update on the media placements in progress to promote the upcoming rummage sale.  Lordelyn will also place an advertisement in the Mariposa Gazette.  Wendy will design a flier to pass out.

D.  Susan gave an update on scholarship letter.

VI.    School Readiness Letter Review

A.       Wendy D. reviewed results from the survey letters collected.  Most members want to keep Acorn the way it is. Wendy D will write a short piece for the newsletter highlighting the results.

B. Michelle brought up the possibility of adjusting the student levels/tuition fees up or down depending on necessary revenue requirements in the future, since keeping ACP's program "as is" may make our financial status somewhat tenuous. The suggestion was made to edit the bylaws so that the board would have the ability to adjust the number of students to better coincide with the needs at any given time.

VII.   Registrar Report

A. Marcia reported that 18 kids will be returning for fall with the letter of intentions received so far.

VIII. Parent Responsibilities Worsksheet

A.      Board discussed tracking parent performance and possible ramifications of not fulfilling job commitments.  A list of people who still have responsibilities to fulfill will be put on the Acorn table.  In addition, there will be a work party on June 2.

IX.      Butterfly Festival

A.  ACP will participate in the butterfly release on Saturday, May 6 at 1 pm.  In addition, ACP will also create butterfly artwork to display in shop windows.

X.       ACP Newsletter

A. Lordelyn to include articles on rummage sale, workday, school readiness survey results.   

XI.    CCPPNS conference review

A. Wendy M continued discussion on the workshop presentations and recommended books including Early Literacy, Great Books for Preschoolers, Vickie Falcone.

XII.   Items for discussion

A.   Workday will be June 2, 9-1 pm

B.  Pre-K instruction.  Trip to Woodland Kindergarten TBD

C. Honoring Babies.  Discussed possibly honoring babies (spring and summer) babies at the end of the year celebration. 

D. Michael Jones photography.  Wendy M. will check on May 21 to schedule photos.

E.   New songbook and/or recipe book – Wendy M will e-mail to presenters for recipes from their presentations

F.  Upcoming special events – Blue Day, end of the year celebration, graduation

Next meeting will be Tuesday, June 5, 8:30 am.  Meeting adjourned 10:15 am.