Acorn Minutes for December 6, 2006

Board in Attendance: Wendy Davis, Lordelyn del Rosario-Dacanay, Marcia Burton, Michelle Jones, Susan Hunter

Members of the public/members/staff: Wendy McCully

Call to order – Meeting opened at 9:15 am

I.         ACP Board Members

A.       Wendy D made a motion to have Susan Hunter serve as vice president of the Acorn Cooperative Preschool Board of Directors.  Lordelyn seconded.  Unanimous vote in favor of the motion. 

B.  Wendy D made a motion to have Michelle Jones continue serving as treasurer of the Acorn Cooperative Preschool Board of Directors. Lordelyn seconded.  Unanimous vote in favor of the motion.  

II.       Treasury Report

A.      Michelle reported the current balance to be $8209.16.  We’ve also received the second payment from First 5 for $4,000.  Wendy made a motion to approve the treasury report.  Lordelyn seconded. Unanimous vote in favor of the motion. 

B.       Wendy Davis reported that insurance for Acorn Cooperative Preschool (including Director’s insurance) will be $1,796 for the year.

C.       Wendy made a motion to earmark the following amounts from fundraising money:  a) $500 for “specialty items” for Wendy M.  for the school year b) $500 for operations – food and supplies, c) $800 for use in helping to make up the difference on non-accounted for lowered member numbers/less tuition fees collected.  Lordelyn seconded.  Unanimous vote in favor of the motion.

D.  Michelle will be making a report to the Department of Health in December 2006 regarding how we spent the $2504.92 of the tobacco grant. 

III.     Fundraising Items

A.       T-shirt fundraiser – For Acorn Cooperative Preschool t-shirts, the color will be cedar for adults and tangerine for the kids.  Susan H. will create an excel spreadsheet and work with parents to pre-order by the middle of January. 

B.       E-Script:  Vons/Safeway – Susan H. reported how the program works.  We’ll have to enroll as non-profit, members would have to register debit/credit cards, Vons or Safeway numbers, and we set up an online account.  Susan H.  will coordinate. 

C.       Pioneer Market flyer and receipts – We are asking all Acorn Cooperative members (and family and friends) to save all their Pioneer Market receipts. We will turn in receipts within a year and receive a % of those receipts.  Marcia will make a flyer to put up at Acorn.

D.      Other ideas for fundraisers.   Wendy M and board members discussed other ideas for future fundraisers a) Dinner out with chain restaurants or pizza chains b) Cartridges for kids. 

E.       The following is a recap of the fundraisers we have done for Acorn:  rummage sale, Halloween booth at the fairgrounds, bread sales, quilt raffle, fundraising letter to families, friends, and businesses. 

 

                                               

IV.     Thank You cards –

A.      Lordelyn D. agreed to take over the Thank You cards. Thank you cards will go to John T, Gail V, Wassama Roundhouse, Jennifer L.  Susan H.  will also get Jennifer L. a basket of soap to thank her for her participation as VP on the Board of Directors. 

V.       Parent Jobs – Historian/Photo Albums, Fix-it Person

A.      Wendy gave a run down on the parent jobs, who signed up, and the jobs that the Board members are supervising. 

VI.     Winton Ireland Insurance Policy – Review new insurance policy under the 501c-3 price differentials.

Made edit to bylaws to comply with the insurance request that we have a procedure to drop any board member who does not show up to meetings. Will be considered “passed by members” Dec 12, and adopted to bylaws.  Total premium for general liability and Directors Officers insurance is $1,796 annually. 

VII.   Registrar Report

A.      Discussed current class list, adding new members, and tuition issues.  Wendy D to include to newsletter that members must give a two week written notice if they will no longer be attending Acorn.  As of January 5^th, members will be charged a late fee if tuition is late. 

B.       ACP will be holding a mandatory parent meeting on Tuesday, January 23.  

VIII. Items for discussion

A.      Review of Wassama Roundhouse – Lordelyn will send a Thank you note to them.

B.       Discussion on Holiday Celebration,Thursday, December 14. Holiday crafts, cookie decorating, etc.

C.       Field trips for spring – Ideas include the Country Kitchen Herb Farm and the Mariposa landfill. 

D.      Snack options – Discussed including more of a variety in our snacks.  Board to discuss further at next meeting.

E.       Parent/teacher conferences – Wendy D. made a motion to set two days in January for parent/teacher conferences for students ages 3-5.  Lordelyn seconded.  Unanimous vote in favor of the motion.

F.  Children of the World Series – Lordelyn will send out a press release for Children of the World Series.  Wendy D will make a montage of the speakers to date that will be used in Lordelyn’s PR efforts to get the story covered. 

Next meeting will be Wednesday January 3, 9 am.  Meeting adjourned 11:00  am.